Details for Public Notice March 21,

Updated

Public Notice March 21, 2016 City Council Minutes 4:30 P.M. A regular meeting of the City Council of the City of International Falls, Minnesota was held in the Council Chambers of the Municipal Building on the 21st day of March at the hour of 4:30 P.M. MEMBERS PRESENT: Councilors Droba, Jaksa, and Mayor Anderson MEMBERS ABSENT: Councilors Briggs and Kalar MOTION by Councilor Jaksa to approve the agenda with the following additions: New Business #7 - An "Open Book" meeting to informally appeal property valuations is scheduled in the County Assessor's office from 9:00 A.M. to Noon on Wednesday, May 11, 2016 (Council/public information) New Business #8 - Request by Jennifer Hill to use Smokey Bear Park on April 2, 2016 to promote National Autism Awareness Day, Councilor Droba (Council action) Correspondence February 18, 2016 Convention and Visitors Bureau Board of Directors meeting minutes Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Jaksa to approve minutes of the Committee-of-the-Whole meeting of March 7, 2016. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Droba to approve minutes of the regular City Council meeting of March 7, 2016. Motion seconded by Councilor Jaksa and carried unanimously. MOTION by Councilor Jaksa to adopt Resolution No. 16-16 approving transfers, payment of claims and accounts payable for the second monthly City Council meeting. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Droba to approve low quote of $24,945.00 from Wherley Motors for 2016 Ford Police AWD Vehicle. Motion seconded by Councilor Jaksa and carried unanimously. Mayor Anderson informed the Council that they are waiting for more information on this item. Therefore, this item will not be acted on at this time. Councilor Droba shared his ideas for the City float for the Vietnam Veterans Homecoming Celebration event on May 7, 2016. MOTION by Councilor Jaksa to allow up to $500 for the cost of materials, the use of a City flag, pickup, and trailer for use during the event, and to reserve space to build the float. Motion seconded by Councilor Droba and carried unanimously. City Administrator Anderson shared information on the additional expenditure of $3,240 that was approved at the March 7th regular City Council meeting for the annual license package for the Hippo CMMS facility management system. He stated that it's a work order system for all buildings and equipment that will improve staff efficiency. MOTION by Councilor Droba to approve the Consent Agenda as presented: 1.Approve travel and training expenses for City Administrator to attend the 2016 MCMA Spring Leadership Institute, May 4- 6, 2016, Grand View Lodge, Nisswa, MN 2.Approve travel and training expenses for Council and staff to attend the League of Minnesota Cities and Alliance for Innovation annual conference on Future-Ready Communities, June 14 17, 2016 in St. Paul, MN 3.Approve travel and training expenses for Mayor to attend the Minnesota Mayors Association Annual Conference, April 29-30, 2016, Airport Marriott, Bloomington, MN Motion seconded by Councilor Jaksa and carried unanimously. MOTION by Councilor Jaksa to approve Fire Department purchase in the amount not to exceed $2,300 for ten Model 1651 Knox Boxes from Knox Corporation for emergency responder use to be paid from Fire General Supplies, 101-41200-2100. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Jaksa to approve KCDA (Koochiching Community Development Association) Board By-Laws as updated. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Jaksa to approve request to use Smokey Bear Park during the annual mill shut-down, with the tentative dates of May 14-23, 2016 by Fun Food Factory. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Jaksa to approve request to use Smokey Bear Park by VFW Post 2948, on Flag Day, June 14, 2016 from 4:00 P.M. to 7:00 P.M. to provide a community BBQ and honorably dispose flags (by fire) in a ceremony. Motion seconded by Councilor Droba. Motion carried 2-0-1 with Mayor Anderson and Councilor Jaksa voting "yea" and Councilor Droba abstaining due to conflict of interest. MOTION by Councilor Jaksa to approve request for 13th Avenue street closure between 6th Street and 7th Street for Stewart's Super One customer appreciation celebration on June 2, 2016 from 12:00 P.M. to 10:00 P.M. Motion seconded by Councilor Droba. Motion carried 2-0-1 with Mayor Anderson and Councilor Jaksa voting "yea" and Councilor Droba abstaining due to conflict of interest. MOTION by Councilor Droba to approve request for unpaid leave of absence for public works employee under the Family and Medical Leave Act (FMLA). Motion seconded by Councilor Jaksa and carried unanimously. City Administrator Anderson noted that an "Open Book" meeting to informally appeal property valuations is scheduled in the County Assessor's office from 9:00 A.M. to Noon on Wednesday, May 11, 2016. It was explained that a property owner must attend this meeting to be eligible to later meet with the Board of Equalization. Mayor Anderson suggested putting this information on the April water bill cards to inform citizens. MOTION by Councilor Droba to approve request by Jennifer Hill to use Smokey Bear Park on April 2, 2016 to promote National Autism Awareness Day. Motion seconded by Councilor Jaksa and carried unanimously. City Administrator Anderson stated that the Rural Fire Protection Association is interested in scheduling a joint meeting with City Council to discuss the contract that is expiring in July 2016. He also reported that staff will be reviewing applications received for the Street/Water Commissioner position. Kelly Meyers presented a handout to the Council showing building permit comparisons between 2014 and 2015. City Administrator Anderson proposed to look at increasing the 2017 building permit fees at the Budget & Finance Committee meeting, as the Building department expenses are higher than the fees collected. He also informed the Council that the Building Official is required to submit a quarterly report to the State, therefore, he will also be presenting quarterly reports to the Council which will show permit activity trends. Councilor Jaksa suggested also generating reports showing properties that have the water shutoff or turned on. Police Chief Musich announced that a few members of the Police Department attended the Red Cross open house at Backus, five candidates will be taking part-time tests next week, and Officer Kostiuk will be attending field training in Hermantown next week. Councilor Jaksa stated that the Residential and Commercial Building Advisory Committee will be meeting tomorrow afternoon to work on a plan for cleaning up the City and are also looking at a capacity grant. In reference to the article in The Journal, whether or not to use the Voyage Forward committee or KEDA committees, Councilor Jaksa believes that there has been lots of time spent on the Voyage Forward effort and would be very disappointed if time is not allowed for them to bring forward their plan. Mayor Anderson handed out a Mayor's Report dated March 21, 2016 listing various meetings he attended. George Bell, 714 11th St., referred to item #6 under New Business and questioned why the City doesn't offer paid time off for FMLA. Mayor Anderson clarified that employees have sick leave and vacation, but in this case, this employee will require more time off to heal then what he has accumulated for sick leave and vacation. Mayor Anderson reminded everyone that the next regular City Council meeting is scheduled for Monday, April 4, 2016 and adjourned the meeting at 5:32 P.M. ___________________________ Robert W. Anderson, Mayor ATTEST: ___________________________ Kenneth R. Anderson, City Administrator The Journal April 9th, 2016

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