Details for Public Notice March 7, 2

Updated

Public Notice March 7, 2016 City Council Minutes 4:30 P.M. A regular meeting of the City Council of the City of International Falls, Minnesota, was held in the Council Chambers of the Municipal Building on the 7th day of March, 2016 at the hour of 4:30 P.M. MEMBERS PRESENT: Councilors Briggs, Droba, Jaksa, Kalar, and Mayor Anderson. MEMBERS ABSENT: None. MOTION by Councilor Jaksa to approve the agenda with the following additions: Mayoral Proclamation in respectful observance of Vietnam Veterans Day, March 29, 2016 New Business #9 - Approve sponsorship supporting the R.R.C.C. Women's Hockey Team at the 2016 American Collegiate Hockey ACHA Women's Division 2 National Championship New Business #10 - Authorize advertising for the 2016 All Class Reunion New Business #11 - Approve accepting applications for Summer Part - Time Employees for 2016 Motion seconded by Councilor Kalar and carried unanimously. MOTION by Councilor Jaksa to approve minutes of the special City Council meeting of February 12, 2016. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Briggs to approve minutes of the regular City Council meeting of February 16, 2016. Motion seconded by Councilor Jaksa and carried unanimously. MOTION by Councilor Jaksa to adopt Resolution No. 13-16 approving payment of claims and accounts payable this 7th day of March, 2016. Motion seconded by Councilor Briggs. A question was raised about the Hippo CMMS annual fee of about $3,200. Staff was requested to report at a future meeting. Motion carried unanimously. Don Hughes, 915 8th St, addressed the Council with some blight concerns at a few properties and also noted that the potholes in the streets are becoming an issue. MOTION by Councilor Droba to adopt Mayoral Proclamation in respectful observance of Vietnam Veterans Day, March 29, 2016. Motion seconded by Councilor Briggs and carried unanimously. MOTION by Councilor Kalar to advertise in The Journal the adopted Vietnam Veterans Day Mayoral Proclamation. Motion seconded by Councilor Jaksa and carried unanimously. MOTION by Councilor Kalar to approve low quote for demo Stryker Power Pro 6506 cot/stretcher for Ambulance 12-08 in the amount of $18,550 from PSV; and furthermore, to authorize payment from the Ambulance Fund capital outlay 201-42010-5800. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Droba to remove from the table - Consider sponsorship request of the International Falls Outdoor Expo scheduled April 8 and 9, 2016. Motion seconded by Councilor Briggs and carried unanimously. MOTION by Councilor Jaksa to adopt the Public Purpose Expenditure Policy to be used as a guideline for lawful public expenditures. Motion seconded by Councilor Kalar to open this item for discussion. City Attorney Shermoen recommended to the Council to adopt the Public Purpose Expenditure Policy. MOTION by Councilor Kalar to amend the Public Purpose Expenditure Policy to state that Mayoral Proclamations shall be published in the official newspaper. Motion seconded by Councilor Briggs. Motion carried 4-1 with Councilors Briggs, Kalar, Droba and Mayor Anderson voting "yea" and Councilor Jaksa voting "nay." MOTION carried unanimously to adopt the Public Purpose Expenditure Policy with the approved amendment. MOTION by Councilor Droba to approve sponsorship request of the International Falls Outdoor Expo as it is open to the public, monies go to the local food shelf, and meets the policy criteria. Motion seconded by Councilor Kalar and carried unanimously. MOTION by Councilor Jaksa to remove from the table MinnesotaCare Tax Voluntary Compliance Agreement. Motion seconded by Councilor Briggs and carried unanimously. City Attorney Shermoen informed the Council that after some research he conducted with the LMC, he recommends the City enter into the agreement with the Minnesota Department of Revenue. He said there is currently a legislative bill being considered to exempt the City from the tax. MOTION by Councilor Droba to approve MinnesotaCare Tax Voluntary Compliance Agreement with the Minnesota Department of Revenue and to pay the MinnesotaCare Tax of approximately $12,000 due for 2015. Motion seconded by Councilor Jaksa. City Administrator Anderson clarified that this wasn't unpaid due to negligence from the staff or the billing agent, and referred to this as a law that the City was unaware of until the Minnesota Ambulance Association recently informed our billing agent and others. Motion carried unanimously. MOTION by Councilor Jaksa to approve the Consent Agenda as presented: 1.Approve travel and training expenses for staff to attend 2016 Safety and Loss Control Workshop in Bemidji (March 22, 2016) or Biwabik (March 31, 2016), MN Motion seconded by Councilor Droba and carried unanimously. Koochiching County Veterans Service Officer, Candance Ritch, presented to the Council information about the Vietnam Veterans Homecoming Celebration event that is scheduled for May 7, 2016 and asked for City participation by entering a float into the parade. MOTION by Councilor Briggs to approve the parade permit for the Vietnam Veterans Homecoming Celebration event. Motion seconded by Councilor Droba. Councilor Droba volunteered to bring recommendations for the City float to the next City Council meeting. Motion carried unanimously. MOTION by Councilor Briggs to approve the use of Smokey Bear Park for the Vietnam Veterans Homecoming Celebration on May 7, 2016. Motion seconded by Councilor Kalar and carried unanimously. MOTION by Councilor Jaksa to approve City assistance with dressing Smokey Bear and hanging sign across 3rd Street for Relay for Life on April 17, 2016. Motion seconded by Councilor Briggs and carried unanimously. MOTION by Councilor Kalar to adopt Resolution No. 14-16 approving exempt permit for the Citizens for Backus AB, Inc., to conduct a raffle, with the drawing to be held on August 11, 2016. Motion seconded by Councilor Jaksa and carried unanimously. MOTION by Councilor Kalar to adopt Resolution No. 15-16 approving Public Employees Retirement Association (P.E.R.A.) Spare FireFighter Engineer Declaration for Firefighter Engineer B. Bergstrom. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Briggs to approve renewal of the Employee Assistance Program (EAP) Agreement with The Sand Creek Group, Ltd. Motion seconded by Councilor Jaksa and carried unanimously. MOTION by Councilor Kalar to approve the renewal of the Pulling for Peace domain name "peacepull.org". Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Briggs to accept with regret the letter of retirement from Chief of Police Mike Musich with a final date of employment of July 22, 2016, and declare vacancy in the office of Chief of Police. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Jaksa to accept with regret the letter of retirement from Mary Pautz, Accountant, with a final date of employment of May 27, 2016; and furthermore, direct the Human Resources Committee to evaluate the Administration Department staffing needs and structure. Motion seconded by Councilor Briggs and carried unanimously. MOTION by Councilor Jaksa to approve associate sponsorship of $150.00 supporting the R.R.C.C. Women's Hockey Team at the 2016 American Collegiate Hockey (ACHA) Women's Division 2 National Championship in Kalamazoo, MI, March 9 13, 2016. Motion seconded by Councilor Kalar. Councilor Droba noted that he didn't see the public need for this sponsorship, therefore believes it should not be an approved public expenditure. Councilor Kalar disagreed stating that it serves the public for those that can't attend and allows them to listen to the event on the radio. Councilor Jaksa, Briggs, and Mayor Anderson agreed with Councilor Kalar and stated it promotes City pride, advocates a public good, and encourages student attendance at the College. Motion carried 4-1 with Councilor Briggs, Kalar, Jaksa, and Mayor Anderson voting "yea" and Councilor Droba voting "nay." MOTION by Councilor Jaksa to authorize advertising up to $500 for the 2016 All Class Reunion to bring back and welcome home Falls High School graduates. Motion seconded by Councilor Briggs and carried unanimously. MOTION by Councilor Kalar to approve advertising and accepting applications for Summer Part-Time Employees for 2016. Motion seconded by Councilor Briggs and carried unanimously. Fire Chief Mannausau gave a brief monthly Fire/EMS report for February 2016. MOTION by Councilor Droba to place two-way stop signs at the intersection of 13th Ave. and 13th Street (stop for 13th Street east/west traffic). Motion seconded by Councilor Jaksa. Mayor Anderson would like to see a four-way stop sign at this intersection. Councilor Kalar doesn't support adding any stop signs. He thinks drivers should just take more responsibility and slow down. Motion carried 3-2 with Councilor Briggs, Droba, and Jaksa voting "yea" and Councilor Kalar and Mayor Anderson voting "nay." MOTION by Councilor Droba to place two-way stop signs at the intersection of 6th Ave. and 6th Street (stop for 6th Street east/west traffic). Motion seconded by Councilor Briggs. Motion carried 4-1 with Councilor Briggs, Droba, Jaksa, and Mayor Anderson voting "yea" and Councilor Kalar voting "nay." MOTION by Councilor Kalar to approve advertising for City Beach Camp Hosts for summer 2016. Motion seconded by Councilor Droba and carried unanimously. MOTION by Councilor Droba to approve Recreation Commission to be responsible to oversee the City Beach Camp Host with the City responsible for facility maintenance. Motion seconded by Councilor Briggs. Councilor Jaksa disagreed by stating that the Camp Host duties have nothing to do with the Recreation Commission duties. She also objected to the way this was handled and believes this item should have first been sent to the Recreation Commission and Human Resources for discussion. Joe Schwartz, Chair of the Recreation Commission, suggested that the duties be put in writing. Mayor Anderson agreed that the expectations could be outlined. Motion carried 4-1 with Councilor Briggs, Kalar, Droba, and Mayor Anderson voting "yea" and Councilor Jaksa voting "nay." Councilor Jaksa informed the Council that the West Ward elections for County Commissioner will be held on Tuesday, March 8, 2016, and there is a broadcast with candidate interviews that is frequently airing on Channel 7. None. Mayor Anderson reminded everyone that the next regular meeting is scheduled for Monday, March 21, 2016 at 4:30 P.M. and adjourned the meeting at 6:26 P.M. ___________________________ Robert W. Anderson, Mayor ___________________________ Kenneth R. Anderson, City Administrator The Journal April 2nd, 2016

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