Details for REQUEST FOR PROPOSAL NOTICE Notice is

REQUEST FOR PROPOSAL NOTICE
Notice is hereby given that the City of International Falls will accept proposals for
professional services with a listing of qualifications for the design, installation, and
training on the use of high definition audio/visual communications equipment and
software in the City Council Chambers of the Municipal Building, 600 4th Street,
International Falls, MN 56649. The Request for Proposals (RFP) must describe the
equipment specifications and labor costs with a not-to-exceed fee to install improved
audio and video equipment and software in the Council Chambers. The goal is to build
system features and capacity to allow for high-quality sound and video communications
during remote meetings via Zoom, WebEx and other teleconferencing systems during
the COVID-19 pandemic (and afterwards). Another high priority goal for upgrading
the current equipment is to allow for better quality of City Council Meeting videos for
broadcast and viewing online and on KCC-TV, the local cable access channel provider
(MIDCO Channel 7). The equipment may also be utilized for broadcast or recording
of other meetings and presentations held by other community organizations. The
consultant shall also train staff to use and maintain the installed equipment and
software. The RFP may be found at www.ci.international-falls.mn.us
All proposals shall be submitted not later than Noon on Friday, August 7, 2020 in a
sealed container that is clearly identified as the “Proposal for Professional Services”
to update the Council Chambers A/V Communication Equipment for the City of
International Falls, Minnesota. The submittal shall consist of eight (8) hard copies
of the proposal, one (1) electronic copy in pdf format, and one (1) electronic copy in
Microsoft Word format. The proposals should be forwarded to the City at the respective
U. S. Mail and e-mail address listed as follows:
Todd Ojala, Information Systems Administrator
City of International Falls
600 4th Street
International Falls, MN 56649
E-mail: toddo@ci.international-falls.mn.us
At the discretion of the City of International Falls, firms submitting proposals may be
requested to make oral presentations as part of the evaluation process. An invitation
to present the proposal may be provided by August 12, 2020 to those firm(s) selected
to interview with the City Council. Presentations of proposals may then be made to
the City Council on August 17, 2020. The award of a contract will be made by the City
Council at the August 17, 2020 meeting. The City reserves the right to reject any or
all proposals, waive nonmaterial irregularities or deviations from RFP instructions,
negotiate terms and conditions, and to select the consultant with the proposal that
represents the best approach to meet City needs.
Prior to the submission of proposals to the City Council, the City of International Falls
reserves the right, where it may serve the City’s best interests, to request additional
information or clarifications from consultants, or to allow corrections of errors or
omissions. Inquiries or clarifications should be directed in writing via e-mail to the
following City contact:
Todd Ojala, Information Systems Administrator
toddo@ci.international-falls.mn.us

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